Administration Guidelines for New Hires

The annual Report of Non University Activities (RNUA) takes place in September for all employees who are on staff as of the September pay calculation date. Each year, the majority of new hires occur with a start date of August 16, which is the start of the University’s contract year.  Assuming that these employees are entered into the Human Resources databases in a timely manner, they will automatically be included in the September RNUA process.
 
In order to avoid duplicate disclosures by recently hired employees, individuals responsible for managing a unit’s RNUA should follow these guidelines: 
 
Employee start date prior to June 30 of the current year
 
Employee should complete the RNUA form for the current academic year. The RNUA form will need be completed again during the September RNUA process.  These forms should be filed in the department with forms for the current academic year.
 
Employee start date between July 1 and August 15
 
Employee should complete the RNUA form for the upcoming academic year. They do not need to complete the RNUA form again in September unless there has been a change in their activities.  These forms should be filed in the department with forms for the upcoming academic year and recorded on the checklist for that year.
 
The current Unit Executive Officer (UEO) should review RNUA forms submitted between July 1 and August 16.  If a change in UEO is anticipated on August 16, forms submitted for these employees should be held in the department for review by the new UEO when he or she assumes office.
 
Employee start date after August 16
 
Employee does not need to complete the RNUA at this time, as they will be included in the annual RNUA process in September.